The event will be advertised within local newspapers, local and national wedding and event related websites. Posters and flyers will be made available to exhibitors to display within their usual retail environments from October onwards. Signs will be displayed in prominent positions in and around Hastings, Napier and Central Hawke’s Bay in the lead up to the event.

Gates will be open to the public from 10am, finishing at 2pm.

Exhibitors will have access to the site from 1pm on the day prior to the event (Saturday February 4th 2012) to set up exhibits. On the morning of the event (Sunday 5th February 2012) gates will be open to exhibitors from 7am.
Stalls must be ready and manned by 9.30am. We recommend that the bare bones of your exhibit be set up on Saturday with products and finishing touches added early on Sunday morning.

Sites will be numbered clearly for easy orientation

Sites will all have a plastic fabric marquee wall on the back. They will also be partitioned by removable plastic marquee walls between sites if you have purchased a 3x3 marquee

For designing the layout of your site, please note that the poles on our 6x3 marquees are positioned 2 meters apart

The entrance side of the marquee will be covered by a removable wall on the night prior to the event which will be removed before 7am on the morning of the event.

Yes, you can drape fabric on the interior of your site but you will not be able to make holes in the plastic canvas.

We can also offer advice and ideas on how to dress your site for maximum impact. More information will be available in your Exhibitors Information Pack which will be sent out 3 weeks prior to the event.

The gazebos will primarily be on the lawn area in front of the homestead.
Each site will be clearly marked with a number corresponding with the site map. A detailed site map and space allocation will be made available following the close of applications once we have assessed the individual requirements of our exhibitors.

There will not be any exhibit sites available in the homestead. The dining room and conservatory areas will be reserved for homestead tours.

If the site is deemed to be unsafe due to heavy rain (or excessively wet ground as a result of heavy rain) the event will be postponed or cancelled. A decision will be made up to one hour prior to event.
Notification will be provided to exhibitors by phone call and the public by way of local radio announcements. Updated information will also be provided on our website www.weddingaffair.co.nz .
In the event of cancellation, all exhibitors will receive a 100% refund for their site investment.

Yes

If you would like to showcase your hair/make up on our live models, we will be able to put you in touch with the bridal houses exhibiting.

Together you can coordinate hair and make-up which will work best with the selected gown. As our models will be circulating around the event, we suggest that you prepare your model with answers to any enquiries.

All musicians exhibiting at the event will have the opportunity to play in our musical line up which will be spread out across the day.

This is the perfect opportunity to showcase what you have to offer. We will be looking for a variety of musical genres appropriate for either ceremony or reception music, presented by solo artists, duos or bands. If you would like to perform, please contact us and send in a demo CD to assist us in developing the line up for the event.

If we haven’t answered your question here, please contact Catherine on 06 878 3234 or email weddingaffair@mangapapa.co.nz

We will be only too happy to help! We will also continue to update our FAQs as more questions come in and as the project develops, so please let us know what information you require and we will make sure we cover it here.